Administration Assistant/Reception

Administration Assistant / Receptionist

• Location: Geelong
• Pay: $69,642 base + Super (approx. $78k package) + a 10% performance bonus.
• Employment Type: Full-Time, Permanent

The Opportunity

We are looking for a reliable, highly organised Administration Assistant / Receptionist for our client in Geelong. This isn’t just a passive front-desk role; it is the operational engine room of our office. We are seeking a genuine powerhouse - someone with the experience and resilience to manage a heavy workload with absolute composure and zero fuss.

Key Responsibilities

You will be responsible for a dynamic mix of all-round administration, operations support, basic marketing, and financial tasks:

• Front-of-House & Operations: Manage the front reception area, coordinate contractor sign-ins, maintain the key register, and seamlessly field incoming calls.
• Financial Administration: Process accounts payable invoices, raise purchase orders, manage ad-hoc tenant charges (electricity/water usage), and handle the monthly rent roll process.
• Compliance & Data Management: Document and track tenants and manage contractor documentation and onboarding.
• Tenancy & Leasing Support: Assist with leasing and bookings; prepare agreements and distribute memos.
• Risk & Emergency Management: Actively participate in risk management and assist with emergency evacuation procedures.
• General Team Support: Minute weekly staff meetings, coordinate travel booking, manage office supplies, and support the Operations Managers.

What We Are Looking For

Behavioural Attributes:

• Unshakeable Resilience: You are energised by pace and possess the personal resilience to handle conflicting priorities without getting flustered.
• High Autonomy: An independent operator who can manage the "front line" of the office and proactively solve problems without needing day-to-day direction.
• Exceptional Communication: Strong verbal and written skills to professionally liaise with tenants, contractors, suppliers, and the general public.

Technical Skills & Experience:

• Proven Tenure: A stable career history demonstrating loyalty and reliability in demanding corporate environments.
• Admin & Financial Literacy: Strong administrative background coupled with a solid understanding of financial reporting, accrual accounting, and invoice processing.
• Tech-Savvy: High level of proficiency in MS Office (Word, Excel, PowerPoint, Outlook, Teams). Experience with property-specific software is highly advantageous, though training will be provided.
• Industry Experience: Prior experience in corporate office management or operations administration is highly regarded.

To Apply

If you are an experienced administrative professional looking for a stable, high-volume role where your work ethic and organizational skills will be truly valued, please submit your resume and cover letter today.

For a confidential chat please email Rashi.Joshi@randstad.com.au